How to work with items from vendors

Vendor Item

Vendor Items is a part of the system which is focused on incoming items from your suppliers. In this page items can be more times because you get the same item from different suppliers or even you get two different files from the same supplier. Anyway, the goal is to identify what you get from the supplier and select data to overtake to ERP and Pimics items to present them in your channels.

This is some kind of a buffer to check data, so it also means you can delete, create or modify anything without scare that it will be immediately visible in ERP or sales channels. In the end it also means that before this data is visible it has to be activated.

Usually, items in the Vendor Catalog are created by imports. However, they can be also created and managed manually. How to create items using import please read more in imports.

In Vendor Items there is similar additional data as in Product Information Management like features, keywords, texts, documents, pictures, etc. Most of these data has some relation to your master data.

All items are defined per import. It means you need to have a source of the items here. And also if you get a new import it will not overwrite your previous data. This will happen during the activation and only in master data.

Update references of Vendor Item

A typical use-case for vendor items, before you activate/import an item into master data. It is our recommendation to verify if the data exists in master data and want is new, what will be replaced and so on.

  1. Choose the Search icon, enter Vendor Items, and then choose the related link.
  2. The field Integration Status together with Item No. are saying what is destination for this item. If Item No. is filled, the data on the item will be merged or replaced by data in the Vendor Catalog.
  3. You can update this reference by an action Update Item No in Actions
    • This action update the filed Item No. base on settings in tables Item or Item Vendor in ERP.
    • It also find existing features, documents and so on and create a relation between data in master data and vendor catalog.
  4. After this you should see a number in Item No. if the item exists
  5. Select action Features in Product Data to see mapping to master data. There is fields:
    • Feature Exists is saying if the feature on a line already exists in master data, doesn't matter on which item.
    • Value Exists is saying if the value on a line already exists in master data, doesn't matter on which item.
    • Line Exists is saying if the feature on a line already exists in the item
  6. Select Documents, Descriptions, etc. in point 5 and check the state of the data with the same idea.

See Also

the typical scenarios for Vendor Items are:

Title: How to work with items from vendors, Author: Pimics Team