Vendor item activation

Vendor item activation is a process where you can move an item from Vendor Catalog to standard Business Central Items or Catalog Items.

1. Check the Status of Data

Use Alt+Q to access Vendor Items. The field Integration Status shows the status of the imported data. Possible values are:

• New: Item is new in a vendor's offer. It will be created in ERP.
• Update: Item has been updated and you have it in ERP. Item will be updated.
• Delete: Item has been deleted from a vendor's offer. It will be set as blocked in your ERP.
• Exists: Item is new in a vendor's offer, but the same item exists in your ERP. Item will be updated.
• Does Not Exist: Item is marked as updated in a vendor's file, but you do not have it in your ERP. The item will be created in ERP.
• More Items Exist:
• Activated: Item has already been activated from this data import.

If an item exists in your ERP, you can see the linked item in field Item No.

2. Activate Items

1. Use Alt+Q to access Vendor Items.
2. This step has to be done just once per partner. It is a necessary setting, otherwise item activation (step 7) will throw an error.
   1. Select action Import from Related
   2. On the Product Data Import Card select Partner from Related
   3. In the partner card specify field Vendor No. to map it to your ERP vendor. This setting is used for mapping between incoming items and items in Vendor Catalog
   4. Close partner card and go back to Vendor Items
   5. Select one or more lines which should be activated
   6. Select Update Item References from Home to find corresponding items in ERP items, if any.
3. In the list select one or more lines which will be activated.
4. In the Home Tab select Activate Item(s).
5. In the dialog box, click on OK.
6. In the dialog page:
   • In the Item No. Generation Method field, you can select how the new item number will be generated. This is available only if field Integration Status is New for the line.
   • If you select only 1 item you can see or change the new item number in field Item No..
   • Importantly, you can choose if you want to activate to Item(s) or to Catalog Item(s) by specifying the value of the field Create for unknown types. The default value is Item.
   • Below you have a list of booleans (fields starting with Include), and thereby you can select what will be transferred from Vendor Catalog to the master data.
7. Click on OK to proceed with item(s) activation.
8. The items have been activated and you can see them in the standard items list (or in catalog items list, if you chose to create catalog items). The Integration Status value has been set to Activated for the selected line(s).

Go to:

• Check the Status of Data
• Activate Items